The purpose of this file is to provide information about "scrip", a popular fundraiser used by a number of our list bands across the country. The only URL I can find after running a "scrip" search on Alta Vista is http://www.nationalscripcenter.com/, but that address currently yields only an "Index" and no further information. The National Scrip Center, though, is the one Steve Friedman refers to in his message below. There are two types of scrip programs. Besides the National Scrip Center, store based scrip programs are offered by several grocery chains, including Safeway, Kroger, Albertson's and Texas chain HEB. Kroger and Albertson's offer a credit card size card with a bar code which is swiped through a card reader before you check out, with a percentage of your purchase going to your band. Albertson's pays quarterly, I think Kroger pays monthly. Albertson's calls theirs the "Community Partner Card". Kroger call theirs the "Kroger Card". Suzette Crim's Arlington Bowie band uses the Kroger Card. Her address is firstname.lastname@example.org. HEB doesn't have a card program, but sells "Nifty Gifties", really gift certificates, at a discount of one to three per cent, depending on your monthly purchase volume. Arnold Gladson's Leander band uses these. His address is Dmcat@ecpi.com . The "swipe" cards are by far the easiest to use, since there is no need to buy and distribute scrip, as is the case with the National Scrip Center, or an inventory of gift certificates, as with HEB. AND there is nothing to keep your band from distributing the swipe cards to friends and family as well. The National Scrip Center seems to be far and away the broadest based, offering discount scrip from national chains from coast to coast. Bill Gremillion Churchill Band Parents San Antonio "Without the band, it's only a game."
Here is Steve Friedman (Steven.Z.Friedman@jpl.nasa.gov) of the Thousand Oaks Lancer Band and Color Guard replying to Sally O'Donnell of the Temecula, CA Platinum Sound Marching Band said about how Thousand Oaks operates their Scrip program. >Date: Thu, 30 Apr 1998 17:30:35 -0700 >From: "Sally O'Donnelll"
Also from Steve, May 7, 1998: I have been checking for scrip resources. So far I have found two organizations which sell a wide variety of scrip to REGISTERED non-profit organizations for a small commission and handling charge. They are: Great Lakes Scrip Center Wyoming MI USA 800-727-4715 National Scrip Center 1220 North Dutton Ave Santa Rosa CA 95401 USA 800-538-1222 Both services handle scrip for a wide variety of commercial establishments including restaurants, department stores, drug stores, specialty shops, and some food markets. The benefits of using a scrip service is that you can provide a large assortment of scrip through one contact. But, you will pay some sort of commission on every transaction. You will find that the percentage returns for organizations varies greatly. Some restaurants and specialty shops provide as much as 15% return. But, most will be within the 3-5% range. We have used National Scrip for about 6 months, after Scrip-Plus folded. We have had no problem using their service. I have never heard of Great Lakes Scrip before. I asked them why I should choose them instead, and they said they have a really good customer service department. If you are looking into a scrip service, I would check them both out. Both groups will send you an information packet upon request. Finally, we use National Scrip to supplement scrip that we directly purchase from local food store and department store chains. To date, more than 95% of our scrip purchases are still via our local connections, but our National Scrip segment is growing. On a good month, we move between $25K and $30K in scrip transactions.
From Carolyn Mc Farland, El Toro, CA, Royal Blue Regime, McFarland11@home.net, May 6, 1998: Our scrip program has grown by leaps and bounds thanks to our scrip chairperson who has put alot of time and effort into making it convenient for everyone to purchase the scrip. We purchase most of our scrip through the National Scrip Center which is a nonprofit organization operated by the Catholic Archdiocese in Santa Rosa, California. We purchase most of our grocery store scrip directly because we earn more money that way. We purchase Ralphs, Vons, Lucky's, and Smart & Final directly. This is set up easily by contacting a market manager and signing a simple agreement. Scrip purchased direct is picked up at a local market. We keep a stock on hand of the most popular items so we can fill orders immediately if necessary. In previous years we did not keep stock on hand. Orders were collected with payment, and it would be approximately five days before you could pick up your order. We also have started to sell scrip at our recycling bin on the third Saturday of every month. This has added to our success -- many people know we will be there and purchase all their scrip for the month at that time. Our scrip chairperson has a box outside her front door to collect scrip orders and distribute scrip when she is not home. The scrip is delivered by UPS to one of our band parents who is home during the day. We always require UPS to get a signature at delivery. Proceeds from scrip go directly into the individual students accounts, less a 10% postage fee. Scrip money is handled through a separate checking account. The scrip chairperson is not a signer on the scrip checking account, as with our other checking account, four of our officers are signers. National Scrip Center deducts money directly from that account. Checks are used to purchase the grocery scrip directly. Very accurate records are maintained of orders, inventory and moneys distributed into student accounts. Records are also retained for a few years, in case there are any questions later. We also ask parents to keep a copy of their orders and to check their account statements for accuracy. I am attaching an example of our scrip order form (in MSExcel format) for your reference. (Editor's note: I couldn't open the file - maybe because I'm running a Mac? Ask Carolyn direct at email@example.com) Carolyn McFarland El Toro High School Instrumental Music and Pageantry Boosters Lake Forest, CA http://members.home.net/mcfarland11
From Ned Barber, Park Ridge NJ Marching Owls, firstname.lastname@example.org, May 24, 1998: OK Here's the deal. Most major supermarket chains, Shoprite, all the A&P owned stores, and many others, sell certificates which are worth face value for food and medicine purchases (not liquor). The band pays 95% for them. So for example I just ordered 2500 from Shoprite for our bi-monthly delivery. I sent them a check for $2375 and when the certificates are delivered to band families and we get their checks we have $125 profit for the band fund. The certificates come in $10, $20, $50 and other denominations. Some of the store programs require you to pay up front, most let you pay at the store when you pick up your batch of certificates. You can work out many different arrangements with your families. We do deliveries on the first and third Thursday of each month. We are a small (geographically) town so we have four people who actually drop them off at band families houses that Thursday evening. Other bands have people pick them up at school if the distances are large. Some bands have set up a phone number for people to call and place orders which the band association then fills. Whatever works for you. It's the best fund raiser because people spend the money they always spend on food and the funds raised come from the supermarket chain.