JOHN OVERTON HIGH SCHOOL
BAND BOOSTERS CLUB OF NASHVILLE, INC.
BYLAWS
Article I - Membership
The membership of this club shall include any band
member, alumni, parent, or other person interested in the
progress and development of the John Overton High School
band program. Parents of band members, upon payment of
dues, shall automatically be voting members. Band
members shall automatically be non-voting members.
Alumni and other persons interested in the progress and
development of the John Overton High School band program
shall be welcome as non-voting members.
Article II - Officers and Elections
Sec. 1 Officers shall be president, vice-
president, secretary, and treasurer.
Sec. 2 These officers shall be elected annually
from nominations of the nominating
committee and nominations from the floor.
Sec. 3 In the event the office of president
shall become vacant, the vice-president
shall become president. In the event any
other office shall become vacant, it
shall be filled at the next regular
meeting by a majority vote of the
membership present.
Sec. 4 Officers shall be elected at the April
meeting and shall take office at the May
meeting.
Article III - Amendments
The Charter may be amended by a two-thirds majority
vote of the membership present at any regular meeting.
The by-laws may be amended by a quorum as specified in
Article VII, Sec. 3 of the by-laws. Amendments to either
must have been presented in writing at the preceding
regular meeting or the club, or shall have been mailed to
all members of record prior to the regular meeting of the
club.
Article IV - Duties of Officers
Sec. 1 The president shall preside at all
meetings of the club, appoint all
committee chairmen, and shall be an ex-
officio member of all committees.
Sec. 2 The vice-president shall assume all the
duties of the president in his absence
and other duties as may be assigned by
the president. The vice-president shall
be chairman of the Ways and Means
Committee.
Sec. 3 The secretary shall keep the membership
records and minutes of all meetings and
attend to the correspondence.
Sec. 4 The treasurer shall receive all monies
accruing to the club and shall deposit
same in an approved depository under the
name of the John Overton High School Band
Booster Club of Nashville, Inc. The
treasurer shall keep an accurate and
complete record of all receipts and
disbursements. The treasurer shall be a
member of the Ways and Means Committee.
Sec. 5 The president or vice-president or
secretary and the treasurer shall be
authorized to sign checks; two signatures
per check.
Article V - Executive Board
Sec. 1 The Executive Board shall consist of the
president, vice-president, secretary,
treasurer, band directors, and school
principal.
Sec. 2 The General Board shall include all
appointed committee members under Article
IV, Sec. 1.
Sec. 3 The Executive Board shall have general
supervision of the affairs of the club,
and shall meet at times determined by the
president or by a majority of the
Executive Board.
Article VI - Committees
Sec. 1 The Nominating Committee shall consist of
five (5) members, two appointed by the
president and three (3) elected by the
Executive Board at the regular January
meeting. the committee shall make its
report at the March meeting.
Sec. 2 There shall be the following standing
committee chairmen appointed by the
president: Equipment and Trailer;
Chaperon; Membership; Publicity;
Hospitality; Uniform; Guard; Percussion;
Band Camp; Historian; Newsletter;
Sunshine; and such others as the
Executive Board shall find necessary.
Sec. 3 The Ways and Means Committee shall submit
their plans for raising funds to the
Executive Board for approval prior to
submission to the membership for final
approval. This committee will consist of
parents of band students appointed by the
Ways and Means Chairman and a minimum of
(6) band students.
Article VII - Meetings
Sec. 1 The regular meetings of the club shall be
help once each calendar month, September
through May.
Sec. 2 Special meetings may be called by the
president or vice-president with a
minimum notice of forty-eight (48) hours.
Sec. 3 A quorum for all meetings shall consist
of at least twenty (20) members present
after members have been notified by
telephone and/or newsletter prior to the
meeting and must include the president
and vice-president.
Article VIII - Dues
Sec. 1 Annual dues of $5.00 per family or
associate member shall be included in the
Band Camp registration fee or shall be
paid upon acceptance into the band
program.
Article IX - Funds
Sec. 1 All funds created under the sponsorship
of the club shall be deposited by the
treasurer in a depository approved by the
Executive Board.
Sec. 2 Approval of the Executive Board shall be
required for the disbursement of any club
funds.
Sec. 3 A budget shall be approved at the August
meeting by the club membership.
Emergency expense not included in said
budget shall be approved by the
president. Such emergency expenditures
shall be limited to a maximum of $200.00.
Article X - Financial Reports
Sec. 1 The treasurer shall be required to
prepare a monthly financial report, and
an annual financial report. These
reports shall become a part of the
permanent records of the club.
Sec. 2 Copies of the above mentioned financial
reports shall be filed by the treasurer
with the Executive Board and with such
other persons or groups as the Executive
Board shall direct.
Sec. 3 An independent review of the financial
statements shall be made in June of each
year. The Executive Board shall select a
qualified individual to conduct the
review of the financial records. This
report shall be given by the treasurer to
the board and general membership in the
first regular meeting of the next fiscal
year.
Sec. 4 The year ending financial review will be
submitted by the outgoing treasurer and
given to the current fiscal year
treasurer when turning over financial
records.
The Charter and By-laws of the John Overton High School
Band Booster Club of Nashville, Inc. have been adopted by
a two-thirds majority vote of the club membership of
record on Monday, September 19, 1988, and shall be in
effect from date forward. A copy of the Charter and By-
laws shall be displayed in a prominent place in the
band room at all times, and a copy shall be filed in the
principal's office.
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