GOVERNOR MIFFLIN MUSIC ASSOCIATION
CONSTITUTION AND BYLAWS
ARTICLE 1 -- NAME AND PURPOSE:
SECTION 1: The name of the organization shall be known
as the Governor Mifflin Music Association
SECTION 2: As a chartered non-profit organization of the
Governor Mifflin School District, the primary purpose shall be to
raise funds and provide support of all music programs, Kindergarten
through Grade 12.
ARTICLE 2 -- OBJECTIVES:
SECTION 1: To arouse and maintain an enthusiastic public
interest in all phases of the Music Department of the Governor
SECTION 2: To lend all possible support and cooperation
both morally and financially to the Music Department of the Governor
Mifflin School District.
SECTION 3: To bring into closer relationship the home
and school, that parents and music staff may cooperate respectfully
in all phases of the school's music program.
ARTICLE 3 -- POLICIES:
SECTION 1: The Association shall neither seek to direct
the administrative activities of the Music Department nor control
SECTION 2: The Association shall meet for the purpose of
conference and cooperation in matters pertaining to its moral and
financial support of music within the Governor Mifflin School
SECTION 3: At the end of each fiscal year a business
planning meeting will be held for the purpose of planning the
projected revenues and expenses for the coming year.
SECTION 4: The treasurer shall prepare and present an
audited summary of prior years income and expenses.
SECTION 5: At this meeting, the Executive Board Member
representing the Music Department shall supply a list of projected
expenditures for review by the Board to be included as part of the
annual planning process.
ARTICLE 4 -- MEMBERSHIP AND DUES:
SECTION 1: Any one family consisting of one or more
members interested in the progress and development of the Music
Department of the Governor Mifflin Schools shall be eligible for
membership upon payment of dues as hereinafter provided.
SECTION 2: The annual dues for membership in the
Association shall be an amount approved by majority of members at
the May meeting for the upcoming fiscal year. If no change is
proposed, the dues remain the same as the previous year. Dues shall
be payable annually for the fiscal year, July 1 to June 30 of the
ARTICLE 5 -- OFFICERS AND THEIR ELECTION:
SECTION 1: The officers of the Association shall be a
President, a Vice President, a Recording Secretary, a Corresponding
Secretary, a Treasurer, a Publicity Director, a Membership Chairman,
and the Chairman of the Music Department of the Governor Mifflin
SECTION 2: Officers shall be elected by ballot at the
June meeting. However, if there is but one candidate for any
office, upon adoption of a motion from the floor, the election of
that office may be by voice.
SECTION 3: Nominations for officers shall be made by a
nominating committee consisting of no less than three (3) members of
the voting body. This committee shall be appointed by the president
at the March meeting of each year.
SECTION 4: The nominating committee shall present the
new slate of officers to the President for presentation to the body
at the May meeting.
SECTION 5: Officers are to be elected at the June
meeting and shall assume their duties immediately following the
close of that meeting.
SECTION 6: A majority vote of the members present shall
constitute an election.
ARTICLE 6 -- VOTING BODY:
SECTION 1: The voting body of the Association shall
consist of the Officers, and all individuals present 18 years or
older whose dues to the Association are paid.
ARTICLE 7 -- DUTIES OF OFFICERS:
SECTION 1: The President shall preside at all meetings
of the Association, appoint all committees, and shall be ex officio
member of all committees.
SECTION 2: The Vice President shall assume the duties of
the President in the absence of the President.
SECTION 3: The Recording Secretary shall keep the
records and minutes of all meetings and the Corresponding Secretary
attend to the correspondence.
SECTION 4: The Treasurer shall receive all funds due the
Association, deposit same in designated depository determined by the
Board, pay all bills upon authorization of the Board, and provide
comprehensive reports of all receipts, expenditures and fund
balances to the Association. The Treasurer's signature only is
required on checks. The Treasurer is to be bonded in an amount
approved by the Board and to be reviewed each year.
SECTION 5: All officers shall:
(1) Perform their duties prescribed in the
parliamentary authority in
addition to those outlined in these Bylaws and those
assigned from time to time.
(2) Deliver to their successors all official
material within 30 days
following the meeting at which they are elected.
ARTICLE 8 -- BOARD OF DIRECTORS AND EXECUTIVE
SECTION 1: All officers shall automatically be members
of the Board.
SECTION 2: The immediate Past President shall become a
member of the Board.
SECTION 3: Non-budgeted expenditures under $100 may be
made by any Board Member without having to seek prior approval of
the voting body. Any non-budget expenditure exceeding $100 must be
approved by the Executive Board.
SECTION 4: The Executive Board Member representing the
Music Department shall provide to the rest of the Board a monthly
report of the activities and financial expenses relating to the
Music Association's contribution to the music program.
ARTICLE 9 -- MEETINGS:
SECTION 1: Regular monthly meetings of the Executive
Committee shall be held at the discretion of the President.
SECTION 2: Regular meetings shall be held every month of
the school calendar normally on the second Thursday at 7:30 p.m. in
the Senior High School. The night and/or location of the regular
meeting may be changed if it conflicts with a school program,
concert, or commencement.
SECTION 3: Special meetings may be called by the
SECTION 4: Meetings of the Association shall be open to
SECTION 10 -- COMMITTEES:
SECTION 1: Such standing committees shall be created as
may be deemed necessary to promote the objectives and carry on the
work of the Association.
SECTION 2: All monies received by chairpersons shall be
turned over to the Treasurer. No committee chairperson shall hold
monies in excess of $100.00 for more than one week.
ARTICLE 11 -- PARLIAMENTARY AUTHORITY:
SECTION 1: Robert's Rules of Order, revised, shall
govern this Association in all cases when they are not in conflict
with the rules of this Association.
ARTICLE 12 -- AMENDMENTS:
SECTION 1: The Bylaws and Constitution of this
Association may be amended at any regular meeting by a majority
vote, provided the amendments have been presented at a preceding
regular meeting of the Association.