GOVERNOR MIFFLIN MUSIC ASSOCIATION CONSTITUTION AND BYLAWS
ARTICLE 1 -- NAME AND PURPOSE:
SECTION 1: The name of the organization shall be known as the Governor Mifflin Music Association SECTION 2: As a chartered non-profit organization of the Governor Mifflin School District, the primary purpose shall be to raise funds and provide support of all music programs, Kindergarten through Grade 12.
ARTICLE 2 -- OBJECTIVES:
SECTION 1: To arouse and maintain an enthusiastic public interest in all phases of the Music Department of the Governor Mifflin Schools. SECTION 2: To lend all possible support and cooperation both morally and financially to the Music Department of the Governor Mifflin School District. SECTION 3: To bring into closer relationship the home and school, that parents and music staff may cooperate respectfully in all phases of the school's music program.
ARTICLE 3 -- POLICIES:
SECTION 1: The Association shall neither seek to direct the administrative activities of the Music Department nor control its policies. SECTION 2: The Association shall meet for the purpose of conference and cooperation in matters pertaining to its moral and financial support of music within the Governor Mifflin School District. SECTION 3: At the end of each fiscal year a business planning meeting will be held for the purpose of planning the projected revenues and expenses for the coming year. SECTION 4: The treasurer shall prepare and present an audited summary of prior years income and expenses. SECTION 5: At this meeting, the Executive Board Member representing the Music Department shall supply a list of projected expenditures for review by the Board to be included as part of the annual planning process.
ARTICLE 4 -- MEMBERSHIP AND DUES:
SECTION 1: Any one family consisting of one or more members interested in the progress and development of the Music Department of the Governor Mifflin Schools shall be eligible for membership upon payment of dues as hereinafter provided. SECTION 2: The annual dues for membership in the Association shall be an amount approved by majority of members at the May meeting for the upcoming fiscal year. If no change is proposed, the dues remain the same as the previous year. Dues shall be payable annually for the fiscal year, July 1 to June 30 of the following year.
ARTICLE 5 -- OFFICERS AND THEIR ELECTION:
SECTION 1: The officers of the Association shall be a President, a Vice President, a Recording Secretary, a Corresponding Secretary, a Treasurer, a Publicity Director, a Membership Chairman, and the Chairman of the Music Department of the Governor Mifflin Schools. SECTION 2: Officers shall be elected by ballot at the June meeting. However, if there is but one candidate for any office, upon adoption of a motion from the floor, the election of that office may be by voice. SECTION 3: Nominations for officers shall be made by a nominating committee consisting of no less than three (3) members of the voting body. This committee shall be appointed by the president at the March meeting of each year. SECTION 4: The nominating committee shall present the new slate of officers to the President for presentation to the body at the May meeting. SECTION 5: Officers are to be elected at the June meeting and shall assume their duties immediately following the close of that meeting. SECTION 6: A majority vote of the members present shall constitute an election.
ARTICLE 6 -- VOTING BODY:
SECTION 1: The voting body of the Association shall consist of the Officers, and all individuals present 18 years or older whose dues to the Association are paid.
ARTICLE 7 -- DUTIES OF OFFICERS:
SECTION 1: The President shall preside at all meetings of the Association, appoint all committees, and shall be ex officio member of all committees. SECTION 2: The Vice President shall assume the duties of the President in the absence of the President. SECTION 3: The Recording Secretary shall keep the records and minutes of all meetings and the Corresponding Secretary attend to the correspondence. SECTION 4: The Treasurer shall receive all funds due the Association, deposit same in designated depository determined by the Board, pay all bills upon authorization of the Board, and provide comprehensive reports of all receipts, expenditures and fund balances to the Association. The Treasurer's signature only is required on checks. The Treasurer is to be bonded in an amount approved by the Board and to be reviewed each year. SECTION 5: All officers shall: (1) Perform their duties prescribed in the parliamentary authority in addition to those outlined in these Bylaws and those assigned from time to time. (2) Deliver to their successors all official material within 30 days following the meeting at which they are elected.
ARTICLE 8 -- BOARD OF DIRECTORS AND EXECUTIVE COMMITTEE:
SECTION 1: All officers shall automatically be members of the Board. SECTION 2: The immediate Past President shall become a member of the Board. SECTION 3: Non-budgeted expenditures under $100 may be made by any Board Member without having to seek prior approval of the voting body. Any non-budget expenditure exceeding $100 must be approved by the Executive Board. SECTION 4: The Executive Board Member representing the Music Department shall provide to the rest of the Board a monthly report of the activities and financial expenses relating to the Music Association's contribution to the music program.
ARTICLE 9 -- MEETINGS:
SECTION 1: Regular monthly meetings of the Executive Committee shall be held at the discretion of the President. SECTION 2: Regular meetings shall be held every month of the school calendar normally on the second Thursday at 7:30 p.m. in the Senior High School. The night and/or location of the regular meeting may be changed if it conflicts with a school program, concert, or commencement. SECTION 3: Special meetings may be called by the President. SECTION 4: Meetings of the Association shall be open to all members.
SECTION 10 -- COMMITTEES:
SECTION 1: Such standing committees shall be created as may be deemed necessary to promote the objectives and carry on the work of the Association. SECTION 2: All monies received by chairpersons shall be turned over to the Treasurer. No committee chairperson shall hold monies in excess of $100.00 for more than one week.
ARTICLE 11 -- PARLIAMENTARY AUTHORITY:
SECTION 1: Robert's Rules of Order, revised, shall govern this Association in all cases when they are not in conflict with the rules of this Association.
ARTICLE 12 -- AMENDMENTS:
SECTION 1: The Bylaws and Constitution of this Association may be amended at any regular meeting by a majority vote, provided the amendments have been presented at a preceding regular meeting of the Association.

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